Rules of the Competition
Article 1: Theme of the competition
The European Parliament and the Foundation of the International Charlemagne Prize of Aachen invite young people from all the EU member states to participate in a competition on EU development, integration and European identity issues.
The 'European Charlemagne Youth Prize' is awarded to projects, which:
- promote European and international understanding,
- foster the development of a shared sense of European identity and integration,
- serve as a role model for young people living in Europe and offer practical examples of Europeans living together as one community.
The projects can focus on the organisation of various youth events, youth exchanges or online projects with a European dimension.
Article 2: Application deadline
The application deadline is 29 January 2018. Applications must be completed online on the website of the European Charlemagne Youth Prize (www.charlemagneyouthprize.eu).
For more information regarding the competition please contact the European Charlemagne Youth Prize Secretariat at ECYP2018 @ep.europa.eu
Article 3: Participation requirements
Applicants must be between 16 and 30 years old and must be citizens or residents of one of the 28 member states of the European Union.
Participants can apply, either individually or in groups; in the case of group and cross-border projects, the project can only be submitted in one country which is closely linked to the project.
Applications in all official languages of the European Union are eligible.
The projects submitted for the competition must have started and:
a) have finished between 1 January 2017 and 29 January 2018 or
b) be still running.
All applications must include the following information:
- Applicant’s surname and first name (or surname and first name of the responsible contact in the case of a group or organisation)
- Country of residence
- Date of birth
- E-mail address
- Telephone number
- Website (if available)
- Title of the project
- Summary in English, French or German
- Complete description of the project
- Declaration of EU funding
Only projects submitted through the online form will be accepted.
Article 4: Exclusion from participation
The following projects are ineligible (not accepted):
- projects which are only in the planning stage and which have not yet started
- projects submitted by persons working in the European institutions and in the Foundation of the International Charlemagne Prize of Aachen
- academic theses and publications
- projects which receive more than 50% funding through EU Institutions aimed at covering expenses related to the actual execution phase of the project (excluding current expenses such as costs for participants)
- projects which have already received a prize awarded by a European Institution. This includes the final three European winners of the previous editions of European Charlemagne Youth Prize Competition.
- projects submitted manually or by post, projects with incomplete applications or applications sent in several parts.
Article 5: Assessment criteria
The projects will be assessed according to the following principles:
- they must fulfil the objectives of the competition: promote European and international understanding; foster the development of a shared sense of European identity and offer practical examples of Europeans living together as one community
- priority will be given to projects created jointly by young people representing several member states
- attention will be given to projects carried out on a voluntary basis
Article 6: Selection process
The winner of the European Charlemagne Youth Prize will be selected in a two-step process.
First step: national juries consisting of at least two Members of the European Parliament (MEPs) and one representative of a youth organisation will select one national winner from each of the 28 member states by 19 March 2018.
Second step: the European jury, consisting of three MEPs, the President of the European Parliament and four representatives of the Foundation of the International Charlemagne Prize of Aachen will select the winner from the 28 projects submitted by national juries by 11 April 2018.
The decision of the European jury is final. The jury reserves a right to reject any entry that does not comply with the requirements of the competition.
Article 7: Prize
The prize for the best project is €7.500, the second, €5000 and the third, €2500.
One representative of each of the 28 national winning projects will be invited to the award ceremony on 8 May 2018 and a stay of several days in Aachen, Germany.
The prizes for the best three projects will be presented by the President of the European Parliament and representatives of the Foundation of the International Charlemagne Prize of Aachen.
As part of the prize, the laureates will be invited to visit the European Parliament (in Brussels or in Strasbourg).
Article 8: Copyright
The European Parliament and the Foundation of the International Charlemagne Prize of Aachen reserve the right to reproduce the contributed material for presentation, media and promotional purposes.
Article 9: Responsibility
The organisers cannot be held responsible for the cancellation, postponement or modification of the competition due to unforeseen circumstances. It is highly recommended not to wait until the last minute to transmit applications. Internet slowness, server problems or other issues beyond the organisers’ control may occur, resulting in the deadline passing without the application being transmitted.
Article 10: Acceptance of regulations
Participation in the competition implies full acceptance of the above rules.