Procedure : 2018/2206(DEC)
Document stages in plenary
Document selected : A8-0114/2019

Texts tabled :

A8-0114/2019

Debates :

PV 26/03/2019 - 12
CRE 26/03/2019 - 12

Votes :

PV 26/03/2019 - 13.15

Texts adopted :

P8_TA(2019)0256

REPORT     
PDF 171kWORD 61k
28.2.2019
PE 626.784v02-00 A8-0114/2019

on discharge in respect of the implementation of the budget of the Office of the Body of European Regulators for Electronic Communications (BEREC) for the financial year 2017

(2018/2206(DEC))

Committee on Budgetary Control

Rapporteur: Petri Sarvamaa

1. PROPOSAL FOR A EUROPEAN PARLIAMENT DECISION

1. PROPOSAL FOR A EUROPEAN PARLIAMENT DECISION

on discharge in respect of the implementation of the budget of the Office of the Body of European Regulators for Electronic Communications for the financial year 2017

(2018/2206(DEC))

The European Parliament,

–  having regard to the final annual accounts of the Office of the Body of European Regulators for Electronic Communications for the financial year 2017,

–  having regard to the Court of Auditors’ report on the annual accounts of the Office of the Body of European Regulators for Electronic Communications for the financial year 2017, together with the Office’s reply(1),

–  having regard to the statement of assurance(2) as to the reliability of the accounts and the legality and regularity of the underlying transactions provided by the Court of Auditors for the financial year 2017, pursuant to Article 287 of the Treaty on the Functioning of the European Union,

–  having regard to the Council’s recommendation of 12 February 2019 on discharge to be given to the Office in respect of the implementation of the budget for the financial year 2017 (05825/2019 – C8‑0096/2019),

–  having regard to Article 319 of the Treaty on the Functioning of the European Union,

–  having regard to Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002(3), and in particular Article 208 thereof,

–  having regard to Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No 1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU and repealing Regulation (EU, Euratom) No 966/2012(4), and in particular Article 70 thereof,

–  having regard to Regulation (EC) No 1211/2009 of the European Parliament and of the Council of 25 November 2009 establishing the Body of European Regulators for Electronic Communications (BEREC) and the Office(5), and in particular Article 13 thereof,

–  having regard to Commission Delegated Regulation (EU) No 1271/2013 of 30 September 2013 on the framework financial regulation for the bodies referred to in Article 208 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council(6), and in particular Article 108 thereof,

–  having regard to Rule 94 of and Annex IV to its Rules of Procedure,

–  having regard to the report of the Committee on Budgetary Control (A8-0114/2019),

1.  Grants the Management Committee of the Office of the Body of European Regulators for Electronic Communications discharge in respect of the implementation of the Office’s budget for the financial year 2017;

2.  Sets out its observations in the resolution below;

3.  Instructs its President to forward this decision, and the resolution forming an integral part of it, to the Management Committee of the Office of the Body of European Regulators for Electronic Communications, the Council, the Commission and the Court of Auditors, and to arrange for their publication in the Official Journal of the European Union (L series).

2. PROPOSAL FOR A EUROPEAN PARLIAMENT DECISION

on the closure of the accounts of the Office of the Body of European Regulators for Electronic Communications for the financial year 2017

(2018/2206(DEC))

The European Parliament,

–  having regard to the final annual accounts of the Office of the Body of European Regulators for Electronic Communications for the financial year 2017,

–  having regard to the Court of Auditors’ report on the annual accounts of the Office of the Body of European Regulators for Electronic Communications for the financial year 2017, together with the Office’s reply(7),

–  having regard to the statement of assurance(8) as to the reliability of the accounts and the legality and regularity of the underlying transactions provided by the Court of Auditors for the financial year 2017, pursuant to Article 287 of the Treaty on the Functioning of the European Union,

–  having regard to the Council’s recommendation of 12 February 2019 on discharge to be given to the Office in respect of the implementation of the budget for the financial year 2017 (05825/2019 – C8‑0096/2019),

–  having regard to Article 319 of the Treaty on the Functioning of the European Union,

–  having regard to Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002(9), and in particular Article 208 thereof,

–    having regard to Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No 1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU and repealing Regulation (EU, Euratom) No 966/2012(10), and in particular Article 70 thereof,

–  having regard to Regulation (EC) No 1211/2009 of the European Parliament and of the Council of 25 November 2009 establishing the Body of European Regulators for Electronic Communications (BEREC) and the Office(11), and in particular Article 13 thereof,

–  having regard to Commission Delegated Regulation (EU) No 1271/2013 of 30 September 2013 on the framework financial regulation for the bodies referred to in Article 208 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council(12), and in particular Article 108 thereof,

–  having regard to Rule 94 of and Annex IV to its Rules of Procedure,

–  having regard to the report of the Committee on Budgetary Control (A8-0114/2019),

1.  Approves the closure of the accounts of the Office of the Body of European Regulators for Electronic Communications for the financial year 2017;

2.  Instructs its President to forward this decision to the Management Committee of the Office of the Body of European Regulators for Electronic Communications, the Council, the Commission and the Court of Auditors, and to arrange for its publication in the Official Journal of the European Union (L series).

3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION

with observations forming an integral part of the decision on discharge in respect of the implementation of the budget of the Office of the Body of European Regulators for Electronic Communications for the financial year 2017

(2018/2206(DEC))

The European Parliament,

–  having regard to its decision on discharge in respect of the implementation of the budget of the Office of the Body of European Regulators for Electronic Communications for the financial year 2017,

–  having regard to Rule 94 of and Annex IV to its Rules of Procedure,

–  having regard to the report of the Committee on Budgetary Control (A8-0114/2019),

A.  whereas, according to its statement of revenue and expenditure(13), the final budget of the Office of the Body of European Regulators for Electronic Communications (the “Office”) for the financial year 2017 was EUR 4 246 000, the same amount as in 2016; whereas the entire budget of the Office derives from the Union budget;

B.  whereas the Court of Auditors (the “Court”), in its report on the Office’s annual accounts for the financial year 2017 (the “Court's report”), stated that it had obtained reasonable assurances that the Office’s annual accounts were reliable and that the underlying transactions were legal and regular;

Budget and financial management

1.  Notes with appreciation that budget monitoring efforts during the financial year 2017 resulted in a budget implementation rate of 99,94 %, representing an increase of 3,74 % compared to 2016; notes that the payment appropriations execution rate was at 86,92 %, representing a notable increase of 9,73 % compared to 2016;

2.  Notes from the Court’s report that the Office requested translations from the Translation Centre for the Bodies of the European Union (CdT) for four calls for expression of interest for the establishment of staff reserve lists; notes that, taking into account that the establishment plan was already fulfilled, the Court concluded that that request for translation was not justified; takes note from the Office’s reply that the request was made because the Office’s management committee requested the establishment of reserve lists for 75 % of job profiles with the aim of keeping the vacancy rate below 15 % in order to mitigate risks related to high staff turnover;

Cancellation of carryovers

3.  Acknowledges that the cancellations of carryovers from 2016 to 2017 amounted to EUR 20 412, representing 2,53 % of the total amount carried forward, showing a decrease of 4,76 % in comparison to 2016;

Performance

4.  Notes with satisfaction that the Office uses several types of measures as key performance indicators to assess the added value provided by its activities and to improve its budget management;

5.  Acknowledges that the Office has reviewed its strategy taking into account the market and technological developments in order to adapt to the new environment regarding electronic communications, safeguarding of open internet and connectivity;

6.  Notes with concern that the Office does not share resources with other Agencies; calls on the Office to explore further possibilities to share services and report to the discharge authority on the steps taken in that regard;

7.  Notes that the Office has outsourced its accounting services to the Commission; notes with concern from the Court’s report, however, that while those events caused significant modifications to the Office’s procedures and accounting system, it has not been re-validated since 2013; notes the Office’s reply to the effect that the validation approach is in progress; calls on the Office to inform the discharge authority about the developments in that regard;

8.  Welcomes the Commission’s proposal to incorporate into the Office’s founding regulation an obligatory periodical external performance evaluation every five years;

Staff policy

9.  Notes that, on 31 December 2017, the establishment plan was 100 % fulfilled, with 14 temporary agents appointed out of 14 temporary agents authorised under the Union budget (15 authorised posts in 2016); notes that in addition nine contract agents and four seconded national experts have been working for the Office in 2017;

10.  Notes with concern that the Office was negatively affected with the highest possible rate of cut of 12.5%, according to the ECA report on the implementation of the 5% reduction of staff posts, published on 21 December 2017, although the Regulation (EU) 2015/2120 assigned additional tasks to the Office;

11.  Regrets the gender imbalance within the Office's management board members, with 24 out of 29 being male, 5 being female; asks in this regard the Commission and the Member States to take into account the importance of ensuring gender balance when presenting their nominations for members of the Board;

12.  Notes that the Office has adopted a decision on the policy on protecting the dignity of the person and preventing harassment, and furthermore enabled confidential counsellor trainings;

13.  Notes with concern that in 2017 the average employment period in the Office was only 2,7 years which is reflected in a high staff turnover; understands that the Office struggles to attract professionals, inter alia because of the low salary correction coefficient of the host country (74,9 %); expresses its concern that the reduction of the posts authorised under the Union budget in recent years together with the additional tasks acquired has increased the workload of the Office’s staff; points out that this situation may pose risks to the implementation of its work programmes; acknowledges that the management is continuously working on the introduction of mitigation measures and calls on the Office to report to the discharge authority on the progress made in this regard;

Procurement

14.  Notes from the Court’s report that by the end of 2017 the Office had not yet implemented all of the tools launched by the Commission aimed to introduce a single solution for the electronic exchange of information with third parties participating in public procurement procedures (e-procurement); takes note from the Office’s reply that it plans to implement these by the end of 2018; calls on the Office to report to the discharge authority on the progress made in that field;

Prevention and management of conflicts of interests and transparency

15.  Notes the Office’s existing measures and ongoing efforts to secure transparency and prevention and management of conflicts of interests; points out with concern, however, that it does not publish the CVs of the board members on its website; calls on the Office to report to the discharge authority on the measures taken in this regard;

16.  Regrets that the Office did not have internal rules on whistleblowing in place on 31 December 2017; notes however that the Office plans to adopt these by the end of 2018; calls on the Office to report to the discharge authority on their implementation;

Internal controls

17.  Notes with appreciation that in 2017, the Office undertook an internal exercise to assess its internal control systems, concluding that they have been effectively implemented;

Other comments

18.  Notes that, unlike most other Agencies, the Office did not carry out a comprehensive analysis of the likely impact of the United Kingdom’s decision to withdraw from the European Union on its organisation, operations and accounts; invites the Office to consider undertaking such an analysis and report to the discharge authority on the measures taken in that regard;

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19.  Refers, for other observations of a cross-cutting nature accompanying its decision on discharge, to its resolution of ... 2019(14) on the performance, financial management and control of the agencies.

INFORMATION ON ADOPTION IN COMMITTEE RESPONSIBLE

Date adopted

20.2.2019

 

 

 

Result of final vote

+:

–:

0:

20

1

0

Members present for the final vote

Nedzhmi Ali, Inés Ayala Sender, Zigmantas Balčytis, Dennis de Jong, Tamás Deutsch, Martina Dlabajová, Ingeborg Gräßle, Jean-François Jalkh, Wolf Klinz, Monica Macovei, Georgi Pirinski, José Ignacio Salafranca Sánchez-Neyra, Petri Sarvamaa, Claudia Schmidt, Bart Staes, Marco Valli, Derek Vaughan, Tomáš Zdechovský

Substitutes present for the final vote

Karin Kadenbach, Marian-Jean Marinescu

Substitutes under Rule 200(2) present for the final vote

Petra Kammerevert

FINAL VOTE BY ROLL CALL IN COMMITTEE RESPONSIBLE

20

+

ALDE

Nedzhmi Ali, Martina Dlabajová, Wolf Klinz

ECR

Monica Macovei

EFDD

Marco Valli

GUE/NGL

Dennis de Jong

PPE

Tamás Deutsch, Ingeborg Gräßle, Marian-Jean Marinescu, José Ignacio Salafranca Sánchez-Neyra, Petri Sarvamaa, Claudia Schmidt, Tomáš Zdechovský

S&D

Inés Ayala Sender, Zigmantas Balčytis, Karin Kadenbach, Petra Kammerevert, Georgi Pirinski, Derek Vaughan

VERTS/ALE

Bart Staes

1

-

ENF

Jean-François Jalkh

0

0

 

 

Key to symbols:

+  :  in favour

-  :  against

0  :  abstention

(1)

OJ C 434, 30.11.2018, p. 38.

(2)

OJ C 434, 30.11.2018, p. 38.

(3)

OJ L 298, 26.10.2012, p. 1.

(4)

OJ L 193, 30.7.2018, p. 1.

(5)

OJ L 337, 18.12.2009, p. 1.

(6)

OJ L 328, 7.12.2013, p. 42.

(7)

OJ C 434, 30.11.2018, p. 38.

(8)

OJ C 434, 30.11.2018, p. 38.

(9)

OJ L 298, 26.10.2012, p. 1.

(10)

OJ L 193, 30.7.2018, p. 1.

(11)

OJ L 337, 18.12.2009, p. 1.

(12)

OJ L 328, 7.12.2013, p. 42.

(13)

O.J. C 84/39, 17.03.2017, p.189

(14)

Texts adopted, P8_TA-PROV(2019)0000.

Last updated: 12 March 2019Legal notice