Since 11 December 2018, the protection of individuals with regard to the processing of personal data by the Union institutions has been governed by Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018. This Regulation follows the same principles and rules as those established in the General Data Protection Regulation.
We provide you with the information that follows based on Articles 15 and 16 of Regulation (EU) 2018/1725.
The European Parliament (EP) is not responsible for the privacy policies or practices of third party websites.
2. Why do we collect, store and process your data and under what legal basis?
We collect and process your personal information in order to organise the event for which you have voluntarily registered.
Your personal information is treated in accordance with the conditions described in Article 5, Regulation (EU) 2018/1725. The tasks related to the EP’s institutional information and communication campaign are carried out in the public interest and are based on the Strategic Execution Framework of the Secretariat-General of the EP .
The EP will process your personal data as necessary for the performance of the aforementioned tasks and only if you have unambiguously consented to the processing. Your personal data will be processed only to the extent necessary to fulfil the purposes for which they were transmitted.
3. Who is responsible for the processing of your data? (Controller)
Your data is processed under the responsibility of the Head of Office, EP Liaison Office in the United Kingdom, Directorate-General for Communication of the European Parliament.
The Data Protection officer of the EP ensures that the provisions of Regulation (EU) 2018/1725 are applied within the institution.
The European Data Protection Supervisor (EDPS) acts as an independent supervisory authority. The EDPS makes sure that all EU institutions and bodies respect people’s right to privacy when processing their personal data.
4. What personal data do we collect?
We only collect information that we need to fulfil the purposes set out at collection, and you can update this information at any time.
When registering we will collect only the following set of data:
- Name and Surname
- Organisation and job title
- Email address
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5. To whom is your data disclosed?
Only the staff of the EP. The EP does not transmit any data to any other parties . Only in the event of audit or judicial procedures would the Court of Auditors, the Court of Justice and the European Anti-Fraud Office (OLAF) be involved. The EP does not share personal data with third parties for direct marketing.
6. For how long is your data kept?
The personal data will be stored for the purposes for which they were collected until the data subjects have requested their removal or for practical reasons up to one month after the end of the event.
7. How is your data stored?
The EP is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure.
Your personal data are stored in secured servers with limited access, which are located in controlled facilities.
8. What are your rights when we process your personal data?
When your personal information is processed by the EP (or any EU institution), you have the right to know about it.
You have the right to access the information and have it rectified without undue delay if it is inaccurate or incomplete.
You have the right to withdraw your consent at any time, without this withdrawal affecting the lawfulness of the processing based on the consent you gave before withdrawal.
Under certain conditions, you have the right to ask that we delete your personal data or restrict its use.
Where applicable, you have the right to object to our processing of your personal data, on grounds relating to your particular situation, at any time, and the right to data portability. We will consider your request, take a decision and communicate it to you without undue delay and in any event within one month of receiving the request. That period may be extended by two further months where necessary.
You have, in any case, the right to have recourse to the EDPS as a supervisory authority.
You rights on your personal data are stated in Articles 17 to 24 of Regulation (EU) 2018/1725.
In order to do that you can contact the EP Liaison Office in the United Kingdom .
If you have concerns about the processing of your personal information via this platform, feel also free to contact the EP Liaison Office in the United Kingdom:
European Parliament Liaison Office in the United Kingdom
32 Smith Square, SW1P 3EU London, United Kingdom
Complaints can be addressed at any time:
- to the Data Protection Officer of the European Parliament
Contact by email: Data-Protection@europarl.europa.eu
- to the European Data Protection Supervisor
Contact by email: email@example.com
 Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.
 Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
 The Strategic Execution Framework is a document where the administration of the European Parliament sets its strategic goals.