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Parliamentary question - P-005139/2021(ASW)Parliamentary question

Answer given by Vice-President Jourová on behalf of the European Commission

The Commission confirms that its document management policy with regard to instant messaging is in line with Regulation (EC) No 1049/2001[1] on access to documents. Under Article 7(1) of Commission Decision C(2020)4482[2], ‘[d]ocuments shall be registered if they contain important information which is not short-lived or if they may involve action or follow-up by the Commission or one of its departments’.

The three key registration criteria are therefore whether:

1. The information relates to the policies, activities or decisions falling within the institution's sphere of responsibility;

2. The information concerned is important and not short-lived;

3. The information concerned has been drawn up or received by the Commission.

Due to their short-lived and ephemeral nature, text and instant messages are not meant to contain important information relating to policies, activities and decisions of the Commission; they therefore neither qualify as a document subject to the Commission record-keeping policy nor are they falling within the scope of Regulation 1049/2001 on access to documents.

Last updated: 18 January 2022
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